Club Treasurer’s Report – 2020

his is a redacted version of the treasurer’s report for 2020.
Members who wish to see the full report should request a copy from the treasurer ( treasurer@macclesfield-harriers.co.uk ).

Summary

2020 was a very unusual year, with all club activities between March and December severely curtailed by the COVID-19 pandemic. This disruption continues into 2021. The effect on the club finances was that turnover approximately halved compared to previous years. Despite this the club’s financial position remains strong.

The accounts for the year show a small cash surplus. The key income/expenditure changes were as follows:-

 Income

• –     Reduced subscription income
  –     Reduced track income

Expenditure

• –     Reduced track and sports hall hire
  –     Reduced number of leadership & coaching courses
  –     Reduced league affiliation and competition entry fees

Membership

As at 31 December 2020 the club membership was:

Senior members affiliated to EA:                         279
Senior/social members not affiliated to EA:          143
Senior Life members:                                         40
Junior members (all affiliated to EA):                   195
Total membership:                                           660

This is a reduction of about 80 compared to 2019.

Detail

The principal features of the accounts for the year are as follows:

1. Total Club gross assets (cash in the bank and physical assets) increased.
2. The UK Athletics levy remained at £15 per competing member, and will not increase for 2021/2022. The Northern Athletics affiliation fee of £2 per competing member was not imposed and therefore not charged to members, however we expect this to be charged for 2021/2022. Thus the proposed 2021/2022 basic club membership fee is £14 for all members to cover club operating costs, plus a £17 England Athletics/Northern Athletics levy for members who compete for the club in EA events (non-competing & U11 members do not pay this). All EA/NA levy funds will be passed directly to EA.  Note that at the time of writing (11/02/2021) these subscriptions rates have not been finally agreed; the ongoing impact of the COVID-19 pandemic may result in further changes to the proposed subscription rates for 2021/2022.
3. Track fee income reduced substantially because we reduced the fee to a fixed rate (£30/year) for everybody. However the track hire cost also dropped as we were not charged for the five months the track was closed. Overall we made a small net loss on the track. The committee have proposed that the annual track fee for 2021/2022 will be £50 for all members if the track remains open. The impact of the COVID-19 pandemic may result in further reductions in track fees for 2021/2022.
4. Coaching costs were significantly reduced because EA cancelled all their face-to-face courses. Some on-line training took place.
5. Event entry fees were significantly reduced because most of the leagues cancelled their affiliation costs and no competitions took place after March.
6. The club normally organises four races: Macc Runfest, ‘Not Langley Not 7’, Forest 5 and ‘Terry’s High 5’. All were cancelled except ‘Terry’s High 5’. The net proceeds (after expenses) from this race were £267, donated to Cre8. The Macc Runfest organisers arranged a virtual event which raised over £12k for charity.
7. The project to upgrade the website has been on hold during the pandemic.Mark Godden
   Club Treasurer
   11 February 2021